← All free tools

Restaurant P&L builder

Turn simple sales and cost assumptions into a professional projected restaurant profit and loss statement. Print a PDF or download a CSV without signup.

Free to use without signup. Your financial inputs stay in the browser.

What you will enter

  • Monthly net sales ($): After discounts and refunds, excluding sales tax and tips. Zero sales shows dollar losses with percentages marked N/A.
  • Food and beverage cost (% of net sales): Your assumption, not a recommended percentage.
  • Payroll, taxes and benefits ($): Monthly total, including working-owner payroll if applicable.
  • Rent ($ / month): Include every applicable expense. A zero means the cost is excluded.
  • Utilities ($ / month): Include every applicable expense. A zero means the cost is excluded.
  • Insurance ($ / month): Include every applicable expense. A zero means the cost is excluded.
  • Marketing ($ / month): Include every applicable expense. A zero means the cost is excluded.
  • Fees ($ / month): Include every applicable expense. A zero means the cost is excluded.
  • Packaging ($ / month): Include every applicable expense. A zero means the cost is excluded.
  • Repairs ($ / month): Include every applicable expense. A zero means the cost is excluded.
  • Other ($ / month): Include every applicable expense. A zero means the cost is excluded.
  • Depreciation ($ / month): Include every applicable expense. A zero means the cost is excluded.
  • Interest ($ / month): Include every applicable expense. A zero means the cost is excluded.
  • Tax ($ / month): Include every applicable expense. A zero means the cost is excluded.

The formula

Gross profit = net sales − cost of food and beverages. EBITDA = gross profit − operating expenses. Operating income = EBITDA − depreciation and amortization. Projected net income = operating income − interest − the entered income tax estimate.

A worked example

Fictional example: $60,000 monthly net sales at 32% food and beverage cost gives $40,800 gross profit. With $29,800 operating expenses, EBITDA is $11,000. After $500 depreciation and $300 interest, income before tax is $10,200. The example assumes $0 income tax; it is not a recommended tax treatment or an actual restaurant result.

How to use the result

Build a forecast, not a claim about actual accounts

Start with a monthly sales assumption, food and beverage cost percentage, payroll and each operating expense. The builder organizes these assumptions into an income statement; it does not verify them against invoices or accounting records.

Include costs without counting them twice

Keep payroll taxes and benefits with payroll, and record packaging or platform fees only once. Review every zero: it means the expense is absent from this scenario, not that the tool found it to be unnecessary.

Separate profit from cash

Loan principal, startup deposits, equipment purchases and owner distributions can change cash without appearing as the same expense on a P&L. Use a cash calendar alongside this statement.

Questions owners ask

Can I print or save my restaurant P&L?

Yes. After building the statement, use Print / save PDF or Download CSV. The statement includes its assumptions and a clear forecast label. Nothing is saved to an online financial profile.

Does the annual column forecast seasonality?

No. The optional annual run rate repeats the modeled month 12 times. It is a comparison aid, not a month-by-month seasonal forecast.

Does the tool calculate income taxes?

No. Income tax is a dollar estimate you enter. If the value is zero, projected net income includes no income tax expense; confirm the relevant treatment with your accountant.

Keep working on the decision

Sources and scope

Planning estimates based on your inputs. Check the assumptions against your actual quotes, recipes and operating records.